Live
Learn · Downloads
The paperwork, free.
Call sheets, crew lists, risk assessments, timesheets and budgets. Open them in Word, Excel, Google Docs or Numbers. No sign-up.
Watch: the paperwork explained
4How crews read a call sheet and how a budget comes together.
3:40The anatomy of a call sheetStudioBinder · 3:40
14:32How to read a call sheet: being a runnerGetting into TV podcast · 14:32
1:13:46How to create a production budget for your short filmBFI · 1:13:46
2:27Freelance Toolkit: managing your financesScreenSkills · 2:27
On set
10 filesThe paperwork a unit runs on. Fill in, print, tape to the camera cart.
XLSX
Call sheet
Unit call, schedule, cast, crew calls, nearest A&E and the safety brief, in the order crews read it. XLSX: Call sheet v1 · reviewed 13 Nov 2026
XLSX
Crew list
One row per person: role, start date, deal memo and start forms ticked off. XLSX: Crew list v1 · reviewed 13 Nov 2026
DOCX
Risk assessment: small unit
Hazards a short or student shoot meets, with space for your controls. A competent person still writes and signs it. DOCX: Risk assessment: small unit v1 · reviewed 13 Nov 2026 · H&S spot-check pending
XLSX
Kit checkout and return
A tab per department: serials out, serials back, damage noted, missing items flagged. XLSX: Kit checkout and return v1 · reviewed 13 Nov 2026
XLSX
Shot list
Scene, shot, size, lens, kit and minutes, with a running total so you know if the day fits. XLSX: Shot list v1 · reviewed 13 Nov 2026
DOCX
Continuity sheet
Takes, rolls, timecode, lens and what has to match. One sheet per set-up. DOCX: Continuity sheet v1 · reviewed 13 Nov 2026
PDF
Your first week on set
Walkies, calls, where to stand, what to bring, and a checklist for days one to five. One page. PDF: Your first week on setRead the guide: Your first week on set v1 · reviewed 13 Nov 2026
PDF
First-day checklist
The night before, arriving, on set and at wrap. PDF: First-day checklist v1.0 · checked 13 Nov 2026
PDF
Kit to own, by entry grade
What a runner, camera trainee, grip, spark, costume or HMU trainee actually needs, and what not to buy. PDF: Kit to own, by entry gradeRead the guide: Kit to own, by entry grade v1 · reviewed 13 Nov 2026
PDF
Tickets productions ask for
Safety passport, first aid, IPAF, PASMA, licence, DBS and drones: what each is and where to get it. PDF: Tickets productions ask forRead the guide: Tickets productions ask for v1 · checked 13 Nov 2026
Getting work, getting paid
6 filesCV, deal memo, invoice and the records you need at tax time. No rates in any of them.
DOCX
Crew CV template
One page, UK crew format: credits table first, most recent at the top. DOCX: Crew CV templateRead the guide: Crew CV template v1.0 · checked 13 Nov 2026
PDF
Deal memo checklist
Twenty-two things to check before you say yes in writing. PDF: Deal memo checklistRead the guide: Deal memo checklist v1.0 · checked 13 Nov 2026
XLSX
Weekly timesheet
Call, wrap and meal break for each day; it works out your hours. Your rate stays on your deal memo. XLSX: Weekly timesheet v1 · reviewed 13 Nov 2026
DOCX · XLSX
Invoice template
Every field GOV.UK says an invoice must carry, laid out the way production accounts expect. DOCX: Invoice templateXLSX that adds up: Invoice template v1.0 · checked 13 Nov 2026
XLSX
Income and expenses tracker
Log invoices and costs, see who's late paying, total the tax year. XLSX: Income and expenses tracker v1.0 · checked 13 Nov 2026
XLSX
Department budget and cost report
For new HoDs: budget lines, POs and petty cash, weekly actuals and estimate to complete. Rates left blank. XLSX: Department budget and cost reportRead the guide: Department budget and cost report v1.0 · checked 13 Nov 2026
Looking after yourself
6 filesAccess, faith, wellbeing and scams. Fill in, keep a copy, send what you choose.
DOCX · PDF
Access rider
What you need to do your best work, set out for the production. Fill in and send with your availability. DOCX: Access riderPDF: Access rider v1 · reviewed 13 Nov 2026
PDF
Access on set: easy read
The access page in plain words and pictures. PDF: Access on set: easy read v1 · reviewed 13 Nov 2026
DOCX · PDF
Faith on set: HoD crib sheet
One page for heads of department: prayer, fasting, dress and how to plan around them. DOCX: Faith on set: HoD crib sheetPDF: Faith on set: HoD crib sheet v1 · reviewed 13 Nov 2026
DOCX · PDF
Incident note
Write down what happened, when and who saw it, the same day. DOCX: Incident notePDF: Incident note v1 · reviewed 13 Nov 2026
PDF
Is this job real?
A checklist to run before you say yes, pay a fee or work for free. PDF: Is this job real? v1 · reviewed 13 Nov 2026
PDF
Parents' guide
Two pages for parents and carers: what the work is, who's in charge, what's normal. PDF: Parents' guide v1 · reviewed 13 Nov 2026
Making your own film
9 filesFrom treatment to festival. Releases and agreements are starting points: have them checked before broadcast or sale.
XLSX
Short film budget
Every line a short needs, grouped the way funders expect, with a top sheet and finance plan. Rates left blank. XLSX: Short film budgetRead the guide: Short film budget v1 · reviewed 13 Nov 2026
DOCX
Treatment template
Logline, synopsis, story, characters, tone and why you, with guidance under each heading. DOCX: Treatment template v1 · reviewed 13 Nov 2026
PPTX
Pitch deck
Twelve plain slides in the order a funder or commissioner expects, with speaker notes. PPTX: Pitch deckRead the guide: Pitch deck v1 · reviewed 13 Nov 2026
PDF · DOCX
Funding application checklist
Project, team, budget, finance plan and attachments: everything to have ready before you press submit. PDF: Funding application checklistDOCX: Funding application checklist v1 · reviewed 13 Nov 2026
DOCX
Contributor release
For anyone who appears or speaks on camera, with a parent or guardian line for under-18s. DOCX: Contributor release v1 · reviewed 13 Nov 2026 · not legal advice
DOCX
Location agreement
Dates, areas, parking, damage, insurance and what you can show. Walk round and photograph before and after. DOCX: Location agreement v1 · reviewed 13 Nov 2026 · not legal advice
PDF · DOCX
AI production checklist
Consent, rights, data and credit: the questions to settle before anyone on the production uses an AI tool. PDF: AI production checklistDOCX: AI production checklist v1 · reviewed 13 Nov 2026
XLSX
Festival tracker
Every festival you're aiming at, with windows, fees, premiere rules and results. XLSX: Festival trackerRead the guide: Festival tracker checked 13 Nov 2026
PDF
Press kit and delivery checklist
Stills, poster, bios, credits, screener and subtitles: what festivals ask for once you're in. PDF: Press kit and delivery checklist checked 13 Nov 2026
One-page guides to print
Read them on the page, or print them for your kit bag.
New to setYour first week on setWalkies, calls, where to stand, lunch, wrap, and a checklist for days one to five.
Before you rely on a file
Check the date
Every file carries its version and review date. Rules change. If it's more than a year old, check it against the source.
Not legal advice
Releases and agreements are starting points. Have them checked before a broadcast, sale or festival with a buyer.
Not a substitute for competence
A risk assessment is only as good as the person who writes it. Stunts, weapons, fire, water, height and drones need a specialist.
Not safeguarding cover
Working with under-18s needs named people, checks and procedures. No form does that for you.
More from us
Faith Inclusion Toolkit
Owned by Futures in Film CIC and developed with Screen Sisters CIC. It includes what began as the Abrahamic Faith Charter.
Missing something?
Tell us what you had to build from scratch, or ask for large print or plain text: [email protected].
Last reviewed 13 November 2026