Your data in the Academy.

• Right now, before accounts open: you learn without an account. Progress saves in your own browser only. We receive nothing. Clear it any time with the button in the bar at the top of each Academy page.
• When accounts open: accounts are for people aged 18 or over, with an emailed sign-in link and no password. We keep your name, email, that you confirmed you're 18 or over (not your date of birth), the courses you take, what you watched, your check results, your task submissions and reviewers' comments. Download or delete it any time from your account page.
• Under 18: no accounts. Under-18s use the lessons at school or college on a classroom screen, and we collect nothing about them.
• Futures in Film CIC holds the records. Screen Sisters CIC, our partner, sees totals, and your named record only if you agree.
• We never ask for or store faith, ethnicity or other special category data in the Academy. We never sell your data.
• A record or certificate check shows only first name and initial, course and version, date and type (online record or FIF Certificate).

The data controller is Futures in Film C.I.C., company number 14621615, registered office 167–169 Great Portland Street, 5th Floor, London W1W 5PF. Contact: [email protected], with "Privacy" in the subject line.

Learning provider: Futures in Film CIC. Partner: Screen Sisters CIC.

The Academy pages work without an account. Your progress, answers, task text and reflections are stored in your browser's local storage on your device. They are not sent to us or anyone else. Films play from YouTube's privacy-enhanced player (youtube-nocookie.com); YouTube's own privacy policy covers what it collects when a film plays.

Accounts are free and for people aged 18 and over. You sign in with a link we email you; there is no password. You don't need an account to watch films, follow a learning path or take a lesson.

Progress you made before signing in stays in your browser until you sign in; then it is copied to your account so you can use it on another device.

Where it's stored. The learner database and sign-in service are hosted in the European Union. Sign-in emails go through an email service under data processing terms. Our website host runs the small piece of code that handles deletion requests and booking forms. Providers are named here before accounts open.

Who can see it. You see your own account and nothing else; the database enforces that. Futures in Film staff see what they need to run checks, practicals and certificates. Volunteers who review tasks or run checks see your first name, submissions and results.

Download your data. "Download my data" on your account page gives you a file with everything we keep about your account, free, any time.

Delete your account. "Delete my account" on your account page files a request. A person at Futures in Film deletes your account, progress and bookings within one month and emails you when it's done. If you hold a FIF Certificate, we keep the certificate record and the name on it for 6 years so employers can verify it; everything else goes.

Inactive accounts. If your account has no activity for 24 months, we delete your account and progress, except certificate records as above.

Concerns. If you are worried about a learner's safety or wellbeing, tell our Designated Safeguarding Lead, Nina Karwalska, through report a concern. If someone is in immediate danger, call 999 or use get help now. Accounts are not for under-18s; if we learn an account belongs to someone under 18, we close it and delete its data.

• Online learning record: what you completed online. Not a certificate.
• The FIF Certificate: only after an in-person practical.
• Credentials you add: shown as self-reported.

When someone checks a record ID on our check a record page, they see first name and initial, course and version, date and type (online record or FIF Certificate). Nothing else. We never publish a list of learners.

If you book a competency check (on book a competency check or the apply form) or apply for a practical, we keep your name, email, phone if you give it, the department, the dates that suit you, your check result and the adjustments you ask for, to arrange the check and the practical. Bookings arrive by email at [email protected], our shared inbox on Google Workspace. News only if you ask. Practical days are for people aged 18 and over, except programmes we arrange with schools, colleges and other institutions under their own safeguarding.

• Futures in Film staff, and industry volunteers we've trained to review tasks and run competency checks (they see your first name, submissions and results, nothing more).
• Screen Sisters CIC: totals; your named record only with your consent.
• Our service providers, under data processing terms: the learner database and sign-in service (hosted in the EU), the service that sends sign-in emails, the web host, and Google Workspace for forms and email. Providers are named here before accounts open.

• Learner accounts and progress: deleted after 24 months with no activity. You can delete your account sooner.
• Certificate records: kept for 6 years, so employers can verify them.
• Competency checks and practicals: 3 years from the date you apply.

You can ask to see, correct, download or delete your details, object to how we use them, or withdraw consent at any time. It is free. Email [email protected] and a person will reply within one month. If you are unhappy with our answer, you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

Our main privacy notice covers the rest of the website and our programmes.